Book Waiver and Release

Books have been existed for over centuries, never been vanished nor forgotten. It has been the foundation of learning of every generation and never stops believing in the power of book. Books have been first established for the purpose of record keeping. As time goes by, the uses of books widened and generated as the most important sources of knowledge in almost every field. History, the stories of civilizations long gone and ancient languages forgotten are somewhere in a book. It escaped us to other dimensions of the world to experience the truth and reality in our society. Because of the very epitome indicated to us by the book it has been the right of all people to have a book to become successful in any aspect of life. During the early times, the rights of having a book were deprived. Only the rich and famous or any man who possessed a very important position in the society will be the only persons who can read a book. Sad truth isn’t it? But because of the invention of printing press, there were enough books for everybody and nobody has been deprived to read or have a book. There is formalities, books are served for research, study, education-related purpose, entertainment and etc.. With these purposes that’s why a book waiver is implemented.

Let us try to understand the policy of Book Waiver (school basis in particular state area)
The School’s District shall loan textbooks and shall waive all or some fees assessed by the District for the school, particularly for the students, who meet the eligibility criteria.
1. All charges for required textbooks and instructional materials listed on booklist;
2. Charges for field trips made during school hours, or made after school hours if the
field trip is a required or customary part of a class; and/or
3. Fees included within the school registration fee list.
The Superintendent (or his/her designee) shall employ an application and verification process for determining eligibility for book waivers that is separate from the free and reduce meals application process.
A. Eligibility Criteria
A student shall be eligible for a District fee and book waiver when
1. The student currently lives in a household that meets the federal income guidelines.
2. The student or student’s family is currently receiving aid under the Supplemental
Nutrition Assistance Program (SNAP) or Temporary Assistance for Needy
Families (TANF) services;
3. The student or student’s family is homeless;
4. The student is migrant or runaway; and/or
5. The student is placed by the Department of Children and Family Services (DCSF)
with a foster parent or placed in another type of child care facility.
B. Notification
The Superintendent (or his/her designee) shall provide written notification to parents/ guardians of those students enrolling in the District for the first time and the District’s school fee waiver application, in accordance with The School Code and the regulations of Education.
The first bill or notice of each school year sent to parents/guardians who owe fees shall state that the District waives fees for persons unable to afford them in accordance with this policy, and the procedure for applying for a fee waiver, or the name, address and telephone number of the person to contact for information concerning a fee waiver.
C. Verification
The Superintendent (or his/her designee) may require verification of a student’s eligibility for a book waiver. The Superintendent (or his/her designee) shall not use any information obtained from its independent verification process to determine or verify eligibility for any federally funded, school-based child nutrition program.
D. Determination and Appeal
The Superintendent (or his/her designee) shall promptly notify the parent(s)/guardian(s) requesting a book waiver as to whether the fee waiver request has been granted or denied. If the District denies the request, the Superintendent (or his/her designee) shall mail a copy of its decision to the parents/guardians within 30 calendar days after the receipt of the request. The decision shall state the reason for the denial and shall inform the parents/guardians of their right to appeal, including the process and timelines for that action, and a statement informing the parents that they may reapply for a book waiver any time during the school year, if circumstances change. The denial of a fee waiver request may be appealed by submitting the appeal in writing to the Chief Financial Officer within 14 days of the denial. An appeal shall be decided within 30 calendar days after the receipt of the request for an appeal. The parents/guardians shall have the right to meet with the Chief Financial Officer.

There is no grace period for overdue Library materials. There is however a short period of time between the due date of an item and the date fees will be assessed. This brief period provides library staff with the opportunity to process returned materials and update library records before fees are assessed. Your library account may be temporarily suspended and you may be charged for item(s) replacement, including a non-refundable billing fee, if materials are not returned on time.
An appeal may only be submitted after a bill has been assessed. The appeal must be submitted within 30 calendar days of the date the bill is issued. All appeals must be submitted using the library’s billing appeal form.
Staff from the owning library will consider the appeal and decide whether or not to waive/reduce fees and/or replacement charges. Notification of a decision will be sent within 10 business days.
Fees will not be waived if the appeal is based on any of the following reasons:
• You forgot or did not know the due dates.
• You received the courtesy overdue notice late or it failed to arrive at your current mailing or email address.
• You failed to update your current email or mailing address.
• You loaned the item to someone and he/she returned it late or failed to return it to the library.
• You returned the item by mail and it was received late or failed to arrive.
• You returned the item to another school or non-school library, and it was not received on time or it failed to arrive at a certain.
• You returned a Reserve Book to a location other than the circulation desk where you checked it out.
• You are against the principle of fining as a penalty or the rate of fees and/or replacement and processing costs.
Most public schools charge students annual mandatory fees for book rental and/or materials and services needed to take part in classes and other school activities. However, law provides relief to low-income families in the form of fee waivers that includes specifically in application of a book waiver. All public elementary and secondary schools in must waive the school fees of students who qualify for a book waiver. If you qualify for a book waiver, the school district must give up its right to collect school book fees from you and cannot collect these fees. If you qualify for a book waiver, you will not have to pay school fees in books for that year.
Who is eligible for a Book Waiver?
Some state law provides that everyone whose family income is at or below the Free Lunch or Breakfast Program guidelines qualifies for a book waiver. If you are eligible to receive free lunch at your school, you are eligible to receive a book waiver. Since each school district determines which students qualify for a book waiver, you need to check with your school to see what their standards are. Your school may be more generous than the law requires, but they must at least give book waivers to all who qualify for the Free Lunch Program.
You must apply at your school for a book waiver. School fees for books are collected at the start of the year or of a new semester. You should ask your school officials for a book waiver then. Your school should have simple waiver forms that you can fill out, sign and turn in. The school should then inform you whether your book waiver was approved or denied. If your school does not have waiver forms, they still must give you a fee waiver if you qualify. If no forms exist at your school, you should ask the school official that collect school fees, in writing, for a book waiver.
Reports on Book Waivers Granted by the Commissioner of Education
The Department of Education shall make an annual report to the State Board of Education identifying book waivers granted by the Commissioner of Education to local school systems. The report shall include, but shall not be limited to, the name of the system, the party requesting the book waiver, the specific rule to which the waiver applies, the rationale for the waiver as presented in the book waiver request, the date the book waiver was approved, and the number of times the system has received a book waiver for the same rule.
In order to be eligible for a book waiver, a student must meet one of these indicators of economic need:
• Family receives public assistance;
• Student is a ward of the state;
• Student resides in foster home;
• Student participates in free or reduced-price lunch program at
• Student participates in federally funded TRIO Program such as Upward Bound; or
• Family income is at or below the 2009-10 Bureau of Labor Statistics Low Standard Budget.
The Reading Public Library upholds the importance of maintaining at least the minimum standards of public library service required for public library certification by the Board of Library Commissioners and therefore will not loan materials to residents of municipalities with decertified libraries.
Public libraries that receive a book waiver from the Board of Library Commissioners are considered certified. Residents of municipalities in which the library has received a book waiver will be permitted to borrow books, or any library materials. As stated in that “all residents of the community shall have access to reading and reference rooms under the same conditions as residents of the community.” The Reading Public Library welcomes residents of all municipalities. However, residents of municipalities with decertified libraries are only able to use library resources within the bounds of the library building.
In some community library policies, implementing of book waiver to the users are also common. Especially to those libraries who are privately operated. Before you entering the said public library area, users are oriented with the following policy:
All Library Users (with the exception of public library employees or agents engaged in public library business) using any of the rooms with a purpose of researching or book rentals, shall sign a book waiver of Liability by which such users agree to indemnify and hold the Board of public library Trustees, the Town where the public library is, and all Library/Town officers, employees or agents harmless from and against any and all costs, expenses, damages, losses, claims, and liabilities, of whatever nature, incurred directly or indirectly as a result of use of a meeting room or related Library facilities. The book waiver included such costs, damages, losses, claims, and expenses, without limitation, any damage to the Meeting Room or any other part of the Library building or grounds. The book waiver and release of liability shall also constitute a waiver and release by the Library User and each of its members of any claim against the Board of Library Trustees, the Town, their respective officers, employees or agents, with respect to any injury to persons or damage to property suffered by such User or any of its members or invitees during or as a result of the use of the Library.
No person under the age of 16 years shall have access to the community library without parental permission. A parent or guardian shall sign the book waiver form on the youth’s behalf and assume all responsibilities associated with their activities. Children under the age of 12 must be accompanied by parent, guardian or supervisor. Parents who want to access their child’s library record could not easily grant. Instead, according to state law, their child/children would need to sign a book waiver that the library would keep on record. With the permission of their children, they would be allowed to examine their children’s records. Without these signatures, they would be unable to see which books their children had checked out, even if they were being asked to pay the overdue fine. Neither could they pick up a book that had been placed on-hold under their child’s library card. The law makes no allowance for parents of minor cardholders, which means that by law, a minor could sue the library for releasing records without consent. Librarians, at the threat of a lawsuit, would be unwilling to take that risk. One California library website states that the parent is still financially accountable, but it is the child’s choice to sign the waiver form. Users are responsible for their activities at the Library Community Access Program workstation. The Library reserves the right to revoke the privileges of any user who contravenes this Acceptable Use Policy, Book Waiver Form, or General Policies.